Accounts Officer - Payables – Head Office *1 (Full Time)
Ngo & Social Services Jobs
- Population Solutions for Heal…
- Expires 21 Jul 2022
- Bulawayo
- Full Time
Job Description
With over 20 years of experience, PSI/Zimbabwe now registered as Population Solutions for Health is looking for candidates who hold the requisite qualifications and experience to apply for the exciting position below.
Job exists to properly record the PSH financial transactions, pay for goods and services received in a timely manner and according to policies and procedures.
Duties and Responsibilities
• Analyses open payables report to check for outstanding advances for all payments before processing.
• Checks supporting documents for adequacy and accuracy.
• Undertakes the three-way match for all vendor payments to confirm that payment is for
goods/services actually received i.e. Matching the invoice to the PO, GRN and RQ and other related supporting documents.
• Checks if vendor invoices meet statutory requirements for VAT and withholding taxes.
• Analyses the documentation to see if expenses are correctly classified according to the 4As principle (Activity, Account Code, Accounting Unit and Account Category).
• Validates expenses using the principle of reasonability, allocability and allowability according to set guidelines.
• Ensures documents are processed within PSH turnaround time and follows up on any
documents that have exceeded the normal time.
• Prepares Bank Account Funding Request schedules for the local main operating bank account as and when necessary.
• Generates EFT and manual payments in QBE.
• Prepares bank instructions accurately ensuring that bank instructions are authorized by
signatories on time.
• Prepares reconciliations for utilities and rentals on every payment and on the 15th of every month for all other suppliers. This is done to avoid duplicating a payment as well as to clear long outstanding invoices.
• Flags and escalates problematic accounts to Supervisors and Management in preparation for taking remedial action in case there is no positive responses from respective employees or vendors on a weekly basis.
• Reclassifies common cost expenditure using appropriate cost drivers on a monthly basis.
• Amortizes prepaid expenses on a monthly basis e.g. rent, insurance.
• Reconciles balance sheet accounts to the General Ledger on a monthly basis i.e. receivables account, withholding tax payable.
• Tracks and prepares Aging reports for operating Advances, receivables, liabilities, and open payables.
• Prepares monthly sub ledger to General Ledger reconciliations for managed Balance Sheet accounts.
• Verifies vendor VAT registration on ZIMRA website to check for authenticity.
• Performs physical verification of inventory on a quarterly basis.
Qualifications and Experience
• Degree in Business Studies, Finance or Accounting.
• Drive, initiative, and integrity.
• 3 years’ working experience in accounting fields.
• Computer conversant (Pastel, QuickBooks ERP System, Excel / Lotus, Electronic Mail.
How to Apply
How to apply?
In return, PSH offers competitive remuneration, commensurate with qualifications and experience. PSH is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin, or disability.
All interested candidates are encouraged to follow the following steps when applying:
Step 1: Complete the Application form for the position you wish to apply for:
Step 2: Send your updated CVs to recruitment@psh.org.zw
All Applications should be shared not later than July 21, 2022.
Please note that applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
