Accounts Officer - Receivables – Head Office *1 (Full Time)
Ngo & Social Services Jobs
- Population Solutions for Heal…
- Expires 21 Jul 2022
- Bulawayo
- Full Time
Job Description
With over 20 years of experience, PSI/Zimbabwe now registered as Population Solutions for Health is looking for candidates who hold the requisite qualifications and experience to apply for the exciting position below.
Job exists to ensure that receivables are prepared, posted, verified, and recorded in the accounting system in a timely manner.
Duties and Responsibilities
• Checks all Receivables packages for adequate support documentation, approvals, correct charge codes and captures on QB within the agreed turnaround time.
• Assists in streamlining and improving the accounts receivable process identifying areas of improvement.
• Reconciles the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
• Checks travel advance requests for completeness and processes within the 5-day turnaround and 1–2-day turnaround for AEs.
• Prepares bank/payment instructions for travel advance requests and ensure disbursement within the above timelines.
• Checks fuel advances for completeness and captures on QB system with 2 days of receipt from Transport.
• Posts receipts, deposits, invoices, refunds, and other incoming funds onto QB.
• Follows up on settlements for travel advances, fuel advances and credit sales as per guidelines set by Management. Such follow ups to be documented and filed for review by supervisor.
• Monitors temporary credit transactions on a continuous basis updates the list with payments and invoices (Daily).
• Tracks variances in banking that is Under-banking and Overbanking made by sales
agents/customers and ensuring that these are cleared timeously (Weekly).
• Prepares ad hoc Receivables reports/ad-hoc requests for internal stakeholders.
• Facilitates payment of invoices and change due for travel and operating advances by sending bill reminders and contacting clients.
• Checks that approved pricing lists, trade agreements, existing promotions, existing special discounts on sales documents are adhered to all the time.
• Provides cover for the Payables Accounts Officer.
• Enforces adherence to PSH Receivables policies and procedures and ensure compliance with all donors’ financial requirements.
• Performs physical verification of inventory on a quarterly basis or as required by Accountant Receivables/ Inventory Assistant Accountant.
• Prepares monthly General Ledger account reconciliations for managed Balance Sheet
accounts.
• Clears common cost expenditure using appropriate cost drivers monthly.
Qualifications and Experience
• Degree in Business Studies, Finance or Accounting.
• Strong analytical skills.
• Drive, initiative, and integrity.
• 2 years working experience in a receivables setup.
• Computer conversant (Pastel, QuickBooks ERP System, Excel / Lotus, Electronic Mail.
How to Apply
In return, PSH offers competitive remuneration, commensurate with qualifications and experience. PSH is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin, or disability.
All interested candidates are encouraged to follow the following steps when applying:
Step 1: Complete the Application form for the position you wish to apply for:
Step 2: Send your updated CVs to recruitment@psh.org.zw
All Applications should be shared not later than July 21, 2022.
Please note that applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.
