Job Description
ROLE PROFILE: ACCOUNTS PAYABLES CLERK – SINAPIS INVESTMENT HOLDINGS
1. Role Identification
Job Title: Accounts Payables Officer
Department: Finance
Reports To: Finance Officer
Location: Harare
Direct Reports: None
2. Role Purpose
To manage the accurate, timely and controlled processing of supplier invoices and payments while maintaining complete creditor records, performing supplier reconciliations, supporting cash-flow management and maintaining positive supplier relationships.
Duties and Responsibilities
3. Key Responsibilities
Invoice Processing and Verification
* Receive, register and verify supplier invoices and supporting documents.
* Match invoices against purchase orders, goods received vouchers and approved delivery documentation.
* Confirm invoice accuracy, appropriate authorisation, correct pricing and applicable taxes.
* Follow up on incomplete, disputed or unapproved invoices.
* Capture approved invoices accurately and promptly in the accounting system.
* Prevent duplicate, unsupported or unauthorised invoice processing.
Supplier Payments
* Prepare supplier payment schedules in line with approved credit terms and cash-flow plans.
* Ensure all payments are supported by complete and approved documentation.
* Verify supplier banking details before processing payments.
* Prioritise electronic payments and minimise cash transactions.
* Submit payment batches for review and approval within established timelines.
* Allocate payments accurately to the relevant supplier accounts and invoices.
* Issue remittance advice to suppliers following payment.
Creditors Reconciliations
* Reconcile supplier statements to the creditor’s ledger every month.
* Investigate and resolve discrepancies, unallocated payments, credit notes and outstanding invoices.
* Follow up on long-outstanding reconciling items.
* Ensure all creditor reconciliations are completed and reviewed before the monthly reporting deadline.
* Maintain accurate and complete supplier account records.
Supplier and Credit-Term Management
* Maintain professional relationships with suppliers and respond promptly to account queries.
* Monitor payment due dates and ensure obligations are settled according to agreed terms.
* Identify and support the utilisation of beneficial early-payment discounts, subject to approval and cash availability.
* Escalate overdue accounts, disputed invoices and potential supply interruptions promptly.
* Support the effective management of Days Payable Outstanding without compromising supplier relationships.
Controls, Compliance and Record Management
* Maintain complete and orderly electronic and physical accounts payable records.
* Ensure compliance with delegated authority limits, procurement procedures and payment controls.
* Support internal and external audits by providing requested schedules and supporting documentation.
* Protect confidential supplier, banking and financial information.
* Identify and report suspected duplicate invoices, irregular transactions or fraudulent payment instructions.
* Support month-end and year-end financial close processes.
Reporting and Process Improvement
* Prepare periodic accounts payable reports and ageing analyses.
* Track outstanding invoices, upcoming payments, creditor balances and unresolved queries.
* Identify payment-processing bottlenecks and recommend corrective action.
* Support the automation of invoice processing, approvals and supplier payments.
* Provide accurate accounts payable information for cash-flow forecasting and management reporting.
4. Key Performance Indicators
1. Days Payable Outstanding
Measurement: Average Accounts Payable ÷ Cost of Goods Sold × Number of days in the period.
Target/Standard: Within approved credit terms and cash-flow targets.
Frequency: Monthly.
2. Online Supplier Payments
Measurement: Online supplier payments ÷ Total supplier payments × 100.
Target/Standard: At least 95%.
Frequency: Monthly.
3. Payment Accuracy
Measurement: Payments processed without errors ÷ Total payments processed × 100.
Target/Standard: 100%; zero duplicate, incorrect or unauthorised payments.
Frequency: Monthly.
4. Supplier Discounts Captured
Measurement: Discounts utilised ÷ Eligible and approved supplier discounts × 100.
Target/Standard: Maximise approved discounts, subject to cash availability.
Frequency: Monthly.
5. Average Invoice Approval Time
Measurement: Total time taken to approve invoices ÷ Number of invoices approved.
Target/Standard: Within the approved turnaround time.
Frequency: Monthly.
6. Invoice Cycle Time
Measurement: Average number of days from invoice receipt to payment.
Target/Standard: Within agreed supplier terms and internal service standards.
Frequency: Monthly.
7. Accounts Payable Cost Efficiency
Measurement: Accounts payable operating expenses ÷ Revenue × 100.
Target/Standard: Within approved budget and improving efficiency trend.
Frequency: Monthly/Quarterly.
8. On-Time Creditors Reconciliations
Measurement: Reconciliations completed on time ÷ Total reconciliations due × 100.
Target/Standard: 100%.
Frequency: Monthly.
9. Supplier Query Resolution
Measurement: Queries resolved within the agreed turnaround time ÷ Total queries received × 100.
Target/Standard: At least 95%.
Frequency: Monthly.
10. Supporting Documentation Compliance
Measurement: Payments with complete approved documentation ÷ Total payments processed × 100.
Target/Standard: 100%.
Frequency: Monthly.
Qualifications and Experience
5. Minimum Qualifications and Experience
* Diploma or degree in Accounting, Finance, Business Administration or a related discipline.
* Studying towards a recognised professional accounting qualification would be an advantage.
* At least two years’ relevant experience in accounts payable, creditors administration or a similar finance role.
* Experience using accounting or enterprise resource planning systems.
* Proficiency in Microsoft Excel and other Microsoft Office applications.
* Working knowledge of creditor reconciliations, invoice processing, taxation and payment controls.
6. Technical Competencies
* Invoice verification and three-way matching.
* Supplier statement and ledger reconciliation.
* Payment preparation and processing.
* Accounts payable ageing analysis.
* Financial record management.
* Basic understanding of cash-flow management.
* Understanding of procurement and delegated-authority controls.
* Spreadsheet and accounting-system proficiency.
* Financial reporting and data analysis.
7. Behavioural Competencies
* High level of accuracy and attention to detail.
* Integrity, confidentiality and sound ethical judgement.
* Effective planning and deadline management.
* Analytical thinking and problem-solving ability.
* Professional supplier and stakeholder communication.
* Accountability and consistent follow-through.
* Ability to work under pressure during payment and reporting cycles.
* Willingness to identify and implement process improvements.
8. Key Working Relationships
Internal
* Finance Lead, Accountants and Finance Officers.
* Procurement and Stores teams.
* Departmental managers and budget holders.
* Treasury and banking personnel.
* Senior management.
External
* Suppliers and service providers.
* Banks and payment service providers.
* External auditors.
* Tax and regulatory authorities, where applicable.
ADDITIONAL JOB ADVERTISEMENT DETAILS
Basic Salary: $600
STRICTLY PEOPLE WITH ACCOUNTS PAYABLE (AP) EXPERIENCE COVERING:
* Detailed creditor reconciliations for companies across multiple industries.
* Scheduling payments in line with credit terms.
* AP revaluations.
* GL to subledger balancing.
How to Apply
How to Apply:
Email CVs to: sih.recruitment1@gmail.com
Application Deadline: 06 October 2026.
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