Assistant Finance and Administration Officer: Local NGO
Accounting & Finance Jobs
Job Description
Deadline: 28 August 2023
Job Purpose
A local NGO is inviting applications for the position of Assistant Finance and Administration Officer. Reporting to the Finance and Administration Officer/Executive Director
Assistant Finance and Administration Officer shall be responsible for assisting the Finance Officer to execute duties in financial management; administration and managing human resources policies for the organisation.
Duties and Responsibilities
Financial Management
Assist Finance Officer to prepare organizational and project budgets for projects and budgetary control, i.e. ensuring expenditure is compliant to budgets. Ensure all financial transactions strictly comply with organization policies and with donor contracts / agreements, guidelines and regulations, administration and human resources policies and donor contracts / agreements, help the Finance officer to prepare for annual external audits and respond to international auditors if required, manage the external audits and ensure audit recommendations are implemented.
Accounting
Cash management, ensuring that all petty cash transactions comply with the organization’s cash management policy. Ensure that all financial records are complete, up to date and filed systematically. Accurately enter all daily transactions into the books of accounts, using Pastel Partner 17 and produce relevant reports, present these to the Finance Officer for review and approval; Manage bank accounts and prepare periodic reconciliation statements, process payroll, calculate and remit tax and other statutory obligations, ZIMRA, NSSA, and complete necessary returns. Management of debtors, creditors and ensuring timely payment to all creditors. Assist the Finance Officer to prepare monthly financial reports of each project. Perform month- end closing and year-end duties such as reconciliations, VAT reconciliations, PAYE returns, procurement activities in accordance with organization’s procurement policy. Provide assistance to program staff and project budget preparation; Assist in consolidating all the programs and operational transactions for specific donors, for annual reports and for sharing with relevant stakeholders.
Administration & Human Resources
Manage records, logistics, and ensure statutory returns and renewals are current; Manage leases to make sure they are current and amendments are processed as required. Maintain asset registers, conducting regular stock control and update accounting records accordingly; maintain personnel files and payroll administration using Belina Time Systems. Ensure all equipment is properly functioning; Maintain finance and administration files both electronically and physically; carry out any other task assigned by the Finance Officer.
Qualifications and Experience
Minimum Requirements
Bachelor’s Degree in Accounting or any related professional accounting qualifications such as CIS, ACCA, CIMA. At least two years-experience, working for an NGO and experience in handling USAID projects will be an added advantage but not a requirement and; Demonstrable familiarity and experience with donor regulations; thorough knowledge of and experience with Pastel Partner 17; experience with human resources management; ability to present financial reports.
How to Apply
To Apply
We are an equal opportunity employer and women are encouraged to apply. Only short listed candidates will be contacted for interviews. Interested candidates should send in a CV and letter of motivation (1 page) to: mediacomplaints@gmail.com
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