Job Description
The incumbent will report to the Chief Executive Officer. Key Job Purpose
Responsible for ensuring the company complies with all statutory requirements. These Include lodging of all statutory returns with the Registrar of Companies, the holding of Board meetings and preparation of minutes thereof, the holding of annual and extraordinary general meetings, and preparation of minutes thereof, the preparation and distribution of the Annual Report, and ensuring compliance with the Company's Memorandum and Articles of Association
Duties and Responsibilities
1. Ensures the Company's and Directors' responsibilities as per the Company Law are complied with.
2. Ensures compliance with the Company's Memorandum and Articles of Association.
3. Receives input from the Chief Finance Officer, Chief Executive Officer and the Board Chairman and produces Board meetings agenda
4. Prepares and checks the Board pack in liaison with all departments.#vacancymail
6. Acts as Secretary to the Board, Shareholder and Committee meetings including convening the meeting as well as drafting and extracting of minutes and resolutions thereafter.
6. Follows up on resolutions of the Board and ensures they are implemented according to stipulated timelines.
7. Ensures that the Board of Directors and all Committees are furnished with all requisite information and supports them in the discharge of their duties.
8. Effects and manages the amendments to the Company's constitutional documents as required.
9. Maintains the Company's statutory books, registers, returns with the Registrar of Companies and secretarial records and custody of the Company's common seal.
10. Publishes the AGM notice in the local press and notifies the shareholders of the AGM date and venue three weeks before the AGM.
11. Documents resolutions passed at the AGM and ensures timely and relevant action.
12. Ensures induction of new Board members to make them aware of Board operations following notification of their appointment.
13. Provides secretarial service to the Company's Executive Managemen
Qualifications and Experience
• Bachelor of Laws (LLB) Degree or equivalent is required;
• A post - graduate qualification such as Chartered Institute of Secretaries and Administrators (MS) or any other equivalent and relevant post - graduate qualification;
• A holder of a post graduate degree such as MBA or equivalent will have an added advantage;
• Membership of a professional body is a prerequisite;
• Must have a minimum of 8 years' experience, 6 of which should have been in handling corporate secretarial matters in a managerial capacity
How to Apply
recruitment@galawayms.co.zw
