Executive Assistant to The Human Resources, Administration and Operations Advisor
Admin & Office Jobs
- Blueroom Care International
- Expires 19 Apr 2021
- Bulawayo
- Full Time
Job Description
Blueroom Mental Health Services Africa is looking for an Executive Assistant to the Human Resources, Administration and Operations Advisor to support with executive duties. She will manage mostly business related tasks for the respective Advisor such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. The candidate is expected to have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Duties and Responsibilities
Preparing HR related statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Qualifications and Experience
Relavant Diploma/Degree
HR qualification is an added advantage.
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
How to Apply
Qualified, competent and willing candidates are requested to send in their CV's and application letters, addressed to:
The Human Resources, Administration and Operations Advisor
hr.blueroom@gmail.com
On or before the 19th of April, 2021
21 - 25 year old female, young adults are encouraged to apply.
