Finance and Administration Intern
Accounting & Finance Jobs
Job Description
Are you energised by the thought of working in an organisation that supports people and communities to tackle the root
causes of poverty and injustice? Do you love the idea of working in a global organisation with an inclusive and collaborative
culture? Then Trocaire wants to hear from you! Read on for more details about this exciting opportunity.
The Opportunity
As a member of the finance team, your role will contribute to achieving impactful outcomes. You will be an integral part of a
supportive and collaborative team that prioritizes delivering excellent results. Your work will take place in an environment
where you have the opportunity to create value and make a positive difference in the lives of millions of people worldwide.
About Trócaire
Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in
Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring
about positive and lasting change for a just world.
Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:
• Promote Access to Justice;
• Achieve Climate & Environmental Justice;
• Ensure Women & Girls’ Protection, Voice & Influence;
• Save Lives and Protect Human Dignity and
• Mobilise the Public on the island of Ireland to achieve Global Justice.
Duties and Responsibilities
Description
Key responsibilities
Financial Control and Reporting:
Posting field office finance transactions in Agresso Business World ensuring accurate and timely posting of transactions with particular attention to the funding source; perform monthly donor compliance check on all documents and ensure filing is maintained up to date; Assist in retrieving documents for internal and external audits.
Internal Systems and Processes:
Assist in improvement of work processes and increase efficiency within the scope of responsibility. Recording of correcting general ledger journals on Agresso Business World; Daily management of petty cash; Ensuring that all payments have adequate supporting documents in line with Trócaire and donor policies, Review acquittal reports submitted by staff and follow-up with staff on any outstanding issues; Uploading payments on the online payment platform and ensuring that they are fully authorised by the approvers.
Procurement:
Participate in procurement processes of obtaining quotations and bid analysis whenever necessary; Following up on invoices and receipts from vendors; Ensuring WHT is deducted where applicable, maintain an up to date Withholding tax tracker, supplier vetting and conducting due diligence. Ensure all procurement is compliant with Trócaire’ s policies.
Administration Support:
Ensuring timely preparation of meeting rooms and refreshments ahead of meetings with staff, partners or external stakeholders as agreed with the chair of such meetings; Managing all office stationery and promotional materials including issuing out of such materials and maintain up to date inventory list; Typing correspondence and reports and taking minutes as relevant and / or requested, fixed asset management including asset counts. Fuel and milage reconciliation as well as assist with maintaining the GLAS register.
Reception Management: All reception duties to include management of the reception area of the office; Managing the intercom facility of the office; Greeting visitors and attending to their needs/requests; Operating the switchboard and maintaining the incoming and outgoing mail register.
Qualifications and Experience
Requirements
Essential Requirements
Skills
• Excellent communications skills (oral, presentation and written)
• Fluent in English Ability to network, form and maintain relationships, and build partnerships.
• Ability to use own initiative and to work effectively both independently and as part of a team.
• IT Literacy (MS-office applications i.e. Word, Excel, PowerPoint; E-mail, Internet).
Experience: 1 years’ experience
Qualifications A Bachelor’s Degree in Accounting from any recognised institution or any relevant professional accounting qualification from an internationally recognized institute of accountancy.
Behavioural Competencies
• Supporting: Reflecting our values of Participation & Accountability, demonstrating Trócaire’ s values with integrity to achieve our organisation’s objectives.
• Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations, and other external organisations. Getting our message across with impact.
• Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
• Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire’ s reputation in the use of resources.
• Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning, and decision-making.
• Continual Improvement and Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’ s’ mission.
• Flexibility and Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to the role in the organisation.
Qualities
• Team player with strong commitment to working with others to achieve mutual objectives.
• Availability and flexibility to work outside normal hours when necessary.
• Strong commitment to respect of human rights, democracy, women empowerment, and gender equality.
• Good interpersonal and communication skills.
• Coordination skills and excellent organizer
How to Apply
