GOAL Zimbabwe

Finance and Administration Officer

Accounting & Finance Jobs
Salary
TBA

Job Description

The aim of the role for Finance and Administration Officer will be to help administering and supporting the Finance and Human Resources aspects of the programme area for GOAL Zimbabwe. He/she will provide adequate finance and human resources functions to the programme, adhering to the finance, HR and all other related GOAL policies and procedures

Duties and Responsibilities

Main responsibilities:

Finance:

Cash Recording: preparation of cashbooks; ensuring proper filing of supporting documents and reconciling cash book balances with the physical cash balances, ensuring transactions are accurately recorded (correct coding, accurate descriptions etc), ensure cash management sheet is appropriately updated, ensure all expenditure is appropriately authorised in the checked by Finance field in line with guidance and submitting the cashbook in line with agreed deadlines.

Cash flow: Responsible for day-to-day cash flow of field office, ensuring that the monthly cash request is submitted in line with agreed deadlines and is accurate and in line with BMT projections, to withdraw cash from the bank in a timely manner as needed.

Floats-Ensuring that all floats are appropriately authorised; ensuring that floats are accounted on time and any delays reported to the Programme Manager/Area Manager; ensuring floats are used for the purpose for which they are issued out; ensuring floats and cashbooks are properly coded and charged to the correct donor, account & project, ensuring that all training payments are made by finance in the field; reporting to Programme Manager if any cash floats are not accounted for so that the money can be recovered from salary without recourse.

Month-end Reporting: Ensure the cashbook is timely and accurately updated, signed safe count sheets and cashbook submitted to Harare Finance on the last working day (WD) of the month, Ensure Fixed Assets (FA) check is performed by WD three and monthly cashbook accountability submitted to Harare office by WD five.

Budgeting: Provide support to the Programme Manager and project managers to create accurate and realistic project budget.

Monthly rolling budgets: Providing assistance to the Programme Manager/ Budget holder and individual project managers where applicable to review and update monthly Budget Monitoring Tools (BMT), to submit the reviewed BMTs in line with agreed deadlines.

Reporting: Provide timely and accurate weekly and monthly financial reports to the AFC.
To support the organisation in ongoing risk management at a field level and to support the fulfilment of the GOAL Uganda finance plan objectives.
Facilitate Econet payments from the Head office for participants of trainings/ other events as per the attendance registers and do initial verification using Econet payment system module
To attend monthly stock counts on behalf of finance department.
Ensure adherence to GOAL’s ‘Accounting and Finance Manual’ and donor requirements. Ensure familiarity with the contents and requirements of both.
Responsibility 2- Human Resources & Admin

Act as the main focal point on all field related HR deliverables as identified by the HR Manager
Support in ensuring all HR related documentation to and from Country Office HR is forwarded to and received by relevant personnel or stakeholders on time
Coordinate field level leave administration facilitating leave plans and ensuring accrued leave is taken according to plan
Collate identified field level staff welfare and HR issues and share with Country Office HR
Support Country Office HR on facilitating field level recruitment requests and field-based recruitment as identified in the project or district
Submit periodic reports on all matters related to HR
Ensure time sheets are completed and submitted on time to Country Office HR each month.
Participate and/or plan for performance appraisals ensuring the same for you line staff
Ensure compliance with the HR manual, policies and procedures and any other related documents at field level.

Qualifications and Experience

Requirements (Person Specification)

Essential

Diploma in Accounting, Administration or equivalent
A minimum of 3 years’ experience in development programming in the field of finance, or administration
Knowledge of basic Human Resources practices.
Knowledge of major donor regulations such as IRISH AID, UNHCR, DFID, UNICEF, WFP, ECHO etc.

Desirable

Bachelors’ Degree will be desirable
Ability to take direction and work independently
Excellent interpersonal and motivational skills
Proficiency in using Microsoft Computer Packages.

How to Apply

Click View More Information Button

Click to Apply