Junior Programme Assistant
Ngo & Social Services Jobs
Job Description
Parent Sector : Social and Human Sciences Sector (SHS)
Duty Station: Harare
Job Family: Social and Human Sciences
Type of contract : Non Staff
Level : Level 1
Duration of contract : 1 year
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 27-JUNE-2021
Duties and Responsibilities
OVERVIEW OF THE FUNCTIONS OF THE POST
Initial contract, one year with possibility of extension subject to perfomance and availability of funds.
Under the overall authority of the Director of UNESCO Regional Office for Southern Africa, and the direct supervision of the SHS Program Specialist, the incumbent will undertake the following tasks and responsibilities, within the framework of the UNPRPD, Spotlight Initiative and SHS projects:
Long Description
Provide assistance to the Programme Specialists in SHS Sector, and the UNPRPD Coordinator in implementing projects in relation to gender and disability inclusion, in cooperation with the partners involved;
• Assist the SHS Programme Assistant in a variety of administrative documentation, using examples or templates, initiating administrative and financial procedures, and reviewing requests for payment against contractual obligations in the financial system, and providing information on payment status and remaining obligations to supervisor(s);
• Assist with the organisation of regional/local meetings, events and workshops by booking venues, equipment and providing other related logistical support; initiate travel authorizations in conjunction with meetings, workshops, conferences or sessions, makes travel arrangements; track and prepare itinerary and agenda; prepare associated documentation, facilitate the travels of visiting officials by providing information and preparing the necessary documentation. Identify, review for style format and accuracy, and assemble documents and pertinent information in support of such events and meetings, collate information and data for presentations, initiate procedures for associated services required, provide administrative support during the event collate minutes and decisions;
• Respond to routine enquiries and follow-up on routine matters; provide information to supervisor(s) and colleagues, make appointments, receive visitors and take telephone calls, answer enquiries and/or refer them to the applicable specialist;
• Ensure both online and offline filing of reports, repositories, update website information to enhance visibility of the projects; be proactive in sourcing for information on science sector issues to remain up-to-date on new and emerging science and engineering and science policy;
• Perform other tasks as may be required to ensure the success of the team.
Qualifications and Experience
REQUIRED QUALIFICATIONS
EDUCATION
• Diploma in Secretarial Studies or certification in Accounting
• BSc and or Bachelors in Sociology or other social sciences related studies will be an added advantage
WORK EXPERIENCE
• At least three years of relevant work experience is required
SKILLS/COMPETENCIES
• Willingness to work independently
• Proven ability to work in a multicultural environment
• Good IT skills, particularly with respect to the internet, Word Processing, Excel, Power Point, etc
LANGUAGES
Fluency (oral and written) in English. Fluency in other local languages
DESIRABLE QUALIFICATIONS
SKILLS/COMPETENCIES
• Knowledge and/or prior experience of the United Nations System
