Job Description
We are recruiting, on behalf of our client, a fast-growing consultancy operating in multiple sectors.
Our work spans strategy, human capital, technology, and business systems, serving clients ranging from startups to large corporations. As we continue to grow, we require a results-driven and highly organized
Personal Assistant to support a senior executive leading regional operations.
Purpose of the Role
To provide executive-level administrative and strategic support to the Group Executive. This role
requires exceptional time management, communication, and organizational skills. The ideal
candidate will act as a trusted gatekeeper, scheduler, and productivity partner, ensuring the
Executive’s time, focus, and energy are spent on high-impact work.
Duties and Responsibilities
Calendar & Schedule Management
● Manage a dynamic calendar: coordinate meetings, calls, appointments, and travel (local
and regional).
● Anticipate scheduling conflicts and prepare solutions ahead of time.
● Ensure high-priority meetings are executed with necessary documents, briefs, and
context.
Task & Workflow Coordination
● Track and follow up on key tasks and team deliverables.
● Help filter decisions that need immediate attention vs. those that can be delegated.
● Maintain project to-do lists and help move critical items forward.
Communication & Correspondence
● Draft professional communications (emails, WhatsApp briefs, memos, meeting invites,
etc.).
● Liaise with clients, partners, and internal teams on behalf of the Executive.
● Prepare minutes and follow-up summaries from strategic meetings.
Administrative & Logistical Support
● Coordinate travel, accommodation, and logistics in Zimbabwe and Zambia.
● Organize internal sessions such as team check-ins, strategic planning meetings, and
training workshops.
● Uphold discretion and handle all information with confidentiality.
Key Competencies
● Excellent communication (spoken and written).
● Highly organized and detail-oriented.
● Tech-savvy: proficient with Microsoft Office, Google Workspace, Zoom, Trello, or similar
tools.
● Strong interpersonal skills and professional demeanor.
Qualifications and Experience
● 2 years’ experience as a Personal or Executive Assistant at a senior leadership level.
● Diploma or Degree in Business Administration, Office Management, or Communication.
● Experience in regional or cross-border coordination is an advantage.
How to Apply
If you meet the above requirements and are excited about the opportunity, please submit your CV and application letter to consultant.mjgroup@gmail.com by 14 July 2025
