Personal Assistant (P.A) to Managing Director
Admin & Office Jobs
- Parrogate Zimbabwe (PVT) Ltd
- Expires 28 Sep 2023
- Harare
- Full Time
Job Description
To provide effective and efficient high level executive support including prioritization of work, attending and responding to emails, diary management and communication to the Managing Director (MD)
Duties and Responsibilities
• Manage the MD’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Process the MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD as appropriate.
• Maintain MD’s office systems, including data management and filing.
• Assist MD in researching and following up with action on matters which fall within his responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the MD.
• Organize meetings and ensure that Director is well prepared for those meetings.
• Meet and greet visitors at all levels of seniority.
• Any other duties as may reasonably be required by the MD.
Qualifications and Experience
• At least a Degree in Business Administration or equivalent
• MBA an added advantage
• At least 3 years traceable experience as Personal Assistant at senior management level.
• Experience of electronic diary management.
• Exceptional interpersonal and communication skills with ability to interact professionally with a wide range of contacts of all races
• Highly self-organized with ability and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including working knowledge of presentation software packages, preferably Microsoft Office Word, Excel,
PowerPoint, Google Docs etc
How to Apply
Interested and qualified candidates must email their application letter with detailed curriculum vitae and proof of qualifications to vacancieshr81@gmail.com on or before 28 September 2023. Regrettably, only shortlisted applicants will be responded to.
