Procurement and Logistics Officer
Procurement, Purchasing And Supply Chain Management Jobs
- Zvitambo Institute for Matern…
- Expires 30 Nov 2025
- Shurugwi
- Full Time
Job Description
The Procurement and Logistics Officer is responsible for implementing the full procurement cycle - from processing purchase requests and sourcing quotations to supplier evaluation and order processing. The role also covers vehicle fleet maintenance, stores management, cash handling, and oversight of security and facilities at the Shurugwi Hub Office. The officer ensures compliance with Zvitambo procurement policies while supporting operational efficiency and cost-effectiveness.
Duties and Responsibilities
Procurement
• Handle procurement requests as assigned by the Procurement Manager or Field District Manager.
• Identify reputable suppliers, source quotations; negotiate price reductions, and favourable payment terms.
• Present supplier evaluations to the Procurement Manager before submission to the procurement committee.
• Place orders with approved suppliers, request payments from Finance, and follow up on deliveries while keeping requesters informed of the status.
Vehicle Fleet Maintenance
• Ensure timely maintenance and repairs of Zvitambo field vehicles for operational efficiency and cost control.
• Allocate vehicles for trips based on requirements and assign drivers accordingly.
• Ensure all vehicles are licensed and insured.
• Maintain a duty roster for drivers.
Cash Management
• Serve as the cash custodian for studies.
• Request petty cash for field activities.
• Make authorized cash payments to suppliers, study participants, landlords, and others as required.
• Compile and submit weekly cash acquittals to the Finance Head Office.
Asset and Stock Maintenance
• Maintain and continuously update the field asset register.
• Receive and securely store stock from the head office.
• Maintain accurate stock records, monitor shelf life, and manage reorder levels.
• Ensure the office building is well maintained.
Security, Property, and Facilities Management
• Supervise security services at premises, ensuring guards follow standard operating procedures.
• Report on construction or renovation progress to the Procurement & Logistics Manager.
• Supervise new building renovations and construction projects.
• Arrange accommodation for Zvitambo guests visiting the field office
Qualifications and Experience
• Advanced Diploma or Degree on Purchasing and Supply Management or Logistics.
• Professional membership with CIPS, ZIPS, CILT (or equivalent).
• Proficiency in Microsoft Word, Excel and related office tools.
• Minimum 2 years’ experience in procurement, logistics administration.
• Experience with ERP systems such as SAGE is an added advantage.
• Background in Accounting/Finance and Stores management background is a plus.
• Clean Class 4 driver’s licence.
• Fluency in English (and Ndebele or Shona).
How to Apply
Email your application to:
apply@zvitambo.com with the subject line: Application for the Post of Procurement and Logistics Officer – Shurugwi
Please include only your CV and cover letter in the email.
