Procurement Officer
Procurement, Purchasing And Supply Chain Management Jobs
- GOAL Zimbabwe
- Expires 12 Aug 2022
- Bulawayo
- Full Time
Job Description
Providing effective and timely procurement support to all programmes; as well as ensuring that all GOAL procurement tasks are carried out in compliance with the GOAL internal regulations, donor requirements and national legislation.
Duties and Responsibilities
Main responsibilities
Responsibility 1- Key duties:
Ensure that assigned program supplies, services and works are delivered on time
Provide assigned procurement updates and reports as required.
Any other duty assigned by supervisor or management
Responsibility 2- Procurement
Responsible for assigned (mostly lower to middle value) procurement
Ensure that all Procurement complies with GOAL’s standards of Purchasing and Logistics Systems.
Ensure that all Procurement complies with any external donor requirements and local government regulations.
Secure best value and service benefit deals on all procurement and supply requests based on GOAL logistics criteria.
Liaise with other logistics units such as warehousing, transport, and finance departments to ensure timely and accountable delivery of aid.
Regularly report on status of all Procurement to relevant stakeholders
Support the update and maintain the list of suppliers in the Vendor Roster as assigned
Ensure that the procurement paper trail is closed off by handover of all documentation to Finance department.
Submit all relevant reports to the line manager in a timely manner.
Receive and Record user requests on the Order Tracking System
Source quotations for supplies, works and services as required
Raise Bid Analysis and Purchase Orders/Contracts for supplies, works and services as required
Updating of the Order Tracking System
Participate in Vendor Roster Maintenance
Participate in Vendor evaluation
Follow up and ensuring that all procured supplies, works and services are delivered
Prepare and submit vendor payment documentation to finance.
Responsibility 5- Logistics and Operations
Commit to adhere to and respect the Logistics and Operations policies and procedures
Responsibility 6- Human resources
Generate own leave plans and ensure accrued leave is taken according to plan
Participate, plan for performance management and ensure that set objectives are achieved according to the performance plan
Ensure time sheets are completed and submitted to HR monthly.
Participate in Recruitment, Selection and Talent management as assigned
Ensure compliance with the HR manual and any related policies
Responsibility 7- Finance and Compliance
Commit to adhere to and respect the compliance policies including but not limited to the Whistleblowing, Anti-Fraud, Conflict of Interest policies
Adhere to all Finance policies and procedures
Qualifications and Experience
Requirements (Person Specification)
Essential
A relevant diploma with a major in Logistics & Supply Chain management and /or equivalent. Degree an added advantage
Membership of a professional body (C.I.P.S) in supply chain management is a distinct advantage.
At least 3 years’ experience in logistics systems management with an international NGO.
Experience in dealing with purchasing compliance requirements of institutional donors regarding purchasing is an added advantage.
Good oral and written communication skills
An eye for attention to detail
Ability to work with minimum supervision
Proficiency in using standard computer software, particularly word and excel
