Records Assistant
Library, Records Management Jobs
- Hwange Colliery Company Limit…
- Expires 14 Sep 2026
- Hwange
- Full Time
Job Description
HCCL HOLDINGS
Hwange Colliery Company Limited Holdings
VACANCY
RECORDS ASSISTANT
Hwange Colliery Company Limited Holdings, a local diversified mid-tier company with business interests in Mining, Real Estate, Health Care, Energy, Agriculture and Financial Services has a vacancy under the Hwange Mining and Processing Company for a Records Assistant.
Applications are invited from suitably qualified candidates who meet the following minimum requirements.
Duties and Responsibilities
KEY RESULT AREAS
* Records Administration: Support the management of physical and electronic records across HCCL Holdings by ensuring accurate classification, filing, tracking, retrieval and disposal in line with approved records management policies and procedures.
* Compliance and Efficiency: Enhance records accessibility, audit readiness, regulatory compliance, operational efficiency and preservation of corporate information assets.
* Records Management System Maintenance: Oversee indexing, coding, barcoding and database updates within the records management system.
* Records Movement Control: Maintain the records movement register and monitor the check-in and check-out of files.
* Reporting: Prepare and submit monthly records reports and statistics.
* Stakeholder Liaison: Work with departments to ensure adherence to proper records creation and submission standards.
* Registry and Archive Management: Maintain a clean, organized registry and archive area.
Qualifications and Experience
PERSON SPECIFICATION
* Mature individual aged 25–45 years with strong analytical, communication and interpersonal skills.
* High attention to detail and accuracy.
* Ability to handle confidential information with the utmost professionalism and integrity.
* Proven ability to work effectively under pressure and meet deadlines.
* Sound problem-solving and decision-making abilities.
* Ability to adhere to and maintain established records management standards and procedures.
JOB SPECIFICATIONS
* Diploma or Higher National Diploma in Records Management, Library and Information Science, Archives Administration, Information Management, Business Administration or equivalent.
* Degree will be an added advantage.
* Computer literacy with proficiency in Microsoft Office applications.
* Knowledge of Electronic Document and Records Management Systems (EDRMS).
* At least 2 years’ experience in records management, registry administration, archives management or a related administrative environment.
* Experience in records filing systems, records tracking, document control and registry operations.
* Exposure to digitization projects will be an added advantage.
How to Apply
Applications from interested qualified candidates accompanied by a detailed CV, copies of certified educational and professional certificates are to be submitted on or before 14 August 2026 to:
Email: careers@hwangecolliery.co.zw
NB: HCCL Holdings does NOT recruit through agents nor do we charge any fees for recruitment or job applications.
