Regional Administrative Assistant: Zimbabwe Health Interventions (ZHI)
Accounting & Finance Jobs
- Zimbabwe Health Interventions…
- Expires 01 Oct 2021
- Bulawayo
- Internship
Job Description
Deadline: 1 October 2021
Location: Mangwe
Type of Contract: Fixed Term Contract
About
Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organisation which is registered as a Trust under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high impact integrated health interventions with local communities while working with and strengthening existing institutions. Zimbabwe Heath Interventions (ZHI) is seeking applications for a Regional Administrative Assistant for an anticipated USAID/PEPFAR supported five-year DREAMS project in Zimbabwe. The focus of the project will be to Prevent new HIV infections among adolescent girls and young women (AGYW) using the Determined, Resilient, Empowered, AIDS-Free, Mentored and Safe (DREAMS) approach. Recruitment is contingent upon successful award of the project.
Basic function
The Regional Administrative Assistant will work closely with the Administrative Officer and the Regional Coordinator. He/she will be responsible for the provision of administrative, procurement, and logistical services to the regional Offices.
Duties and Responsibilities
Job description
Arranges travel logistics for field office staff, consultants and training participants including hotel reservations; Handles all photocopying assignments, development and reproduction of documents for the field offices; Handles all petty cash payments for ZHI projects and ensure compliance with policies and procedures; Keeps and issues fuel cards to drivers and reconciles fuel usage; Submits monthly fuel usage and motor vehicle reports for the provincial and district offices; Supports the Admin Officer in the implementation of procurement policy and systems for ZHI procurement at field office level, including storage and delivery; Supports the provincial offices in the maintenance of an efficient records inventory and storage of all office supplies; Receives and reviews all inventory and stock records for district offices under the region; Maintains asset registers for provincial & district offices and handles all asset counts for district offices; Records minutes of staff meetings and circulates same amongst the staff of the zone; Acts as a receptionist; answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence; Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment; Supports the process of ordering and stocking of office supplies such as stationery, drinking water, and other utilities to support office operations; Distributes mail and freight services, both domestic and international, and general site operations support; Performs any other duties as assigned.
Qualifications and Experience
Knowledge, skills and abilities
Knowledge of general office practices, procurement, maintenance, and administrative procedures; Report to supervisor on variances and status on regular basis; Resourceful in gathering and providing information; Excellent written, oral, interpersonal and organization skills; Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance; Well-developed computer skills, including knowledge of Microsoft office products; Excellent interpersonal skills.
Qualifications and experience
Degree in Accounting, Business Administration, relevant Diploma, or recognised equivalent; At least 2 years of administrative support experience; Proven experience in general administration, procurement, asset management and events coordination; Must have exceptional organizational, analytical and troubleshooting skills as well as the ability to multi-task and to prioritize tasks; Excellent oral and written communication skills; Strong proficiency in MS Excel, PowerPoint and Word.
How to Apply
To apply
Step 1: Complete the job application form by clicking the button below
Step 2: Submit your CV and application letter via email to recruitment@zhi.co.zw clearly indicating the position you are applying for on the subject of the email.
Applications received outside the stated channels will be disqualified. Only shortlisted candidates will be contacted.
During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.
