Resource Mobilization and Governance Officer: The African Institute of Biomedical Science and Technology (AiBST)
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Job Description
JOB DESCRIPTION: RESOURCE MOBILIZATION AND GOVERNANCE OFFICER
Location: Harare, Zimbabwe
Reports to: Chief of Staff/Chief Operating Officer (COO)
Works closely with: Chief Executive Officer (CEO), Management Team, and Board of Trustees
Duration:1-year renewable contract (based on performance and funding availability)
1. Background
The African Institute of Biomedical Science and Technology (AiBST) is implementing a strategic institutional capacity strengthening initiative aimed at enhancing its sustainability, governance, and operational efficiency. A key component of this initiative is to strengthen the Institute’s resource mobilization function and governance coordination mechanisms.
To support this effort, AiBST seeks to recruit a Resource Mobilization and Board Secretariat Officer to provide direct support to the CEO and COO in advancing institutional sustainability, managing key donor and partner relationships, and ensuring effective coordination of governance structures, including the Board of Trustees.
2. Purpose of the Assignment
The purpose of this position is to:
i. Lead the development and execution of AiBST’s resource mobilization strategy and partnership engagements.
ii. Serve as the Secretary to the Board of Trustees, ensuring efficient governance processes and compliance.
iii. Provide strategic and operational support to the CEO and COO, particularly in coordinating technical inputs, preparing high-level briefs, and following up on institutional priorities.
Duties and Responsibilities
3. Key Duties and Responsibilities
A. Resource Mobilization and Partnerships
• Develop and operationalize AiBST’s Resource Mobilization and Partnerships Strategy.
• Identify potential funding sources and strategic partners (foundations, governments, private sector, multilateral agencies).
• Coordinate and prepare funding proposals, concept notes, and institutional capability statements.
• Maintain a database of partners and donors, tracking engagement, proposals, and outcomes.
• Support development of MoUs, partnership frameworks, and donor reporting.
• Work closely with technical teams to ensure project ideas align with AiBST’s mandate and strategic plan.
B. Board and Governance Coordination
• Serve as Secretary to the Board of Trustees, ensuring effective preparation and documentation of all Board and Committee meetings.
• Coordinate timely submission of Board papers, minutes, resolutions, and follow-up actions.
• Maintain a secure and updated repository of governance documents.
• Support compliance with governance and statutory requirements.
• Facilitate communication between the Board, CEO, and management.
C. Executive Office Support
• Serve as technical aide and strategic coordinator for the CEO and COO on institutional initiatives.
• Draft briefs, reports, and talking points for high-level meetings and partner engagements.
• Coordinate internal follow-up on management decisions and cross-departmental tasks.
• Manage sensitive correspondence and ensure timely execution of CEO/COO priorities.
• Provide analytical and logistical support for strategic events, missions, and donor visits.
Qualifications and Experience
4. Qualifications and Experience
Essential:
• Master’s degree in business administration, International Development, International Relations, Public Administration, Strategic Management, or related field.
• Minimum 7 years of relevant experience, including at least 3 years in resource mobilization, partnerships, or institutional development.
• Demonstrated experience supporting governance structures or executive offices.
• Excellent writing, communication, and presentation skills in English.
• Strong organizational and analytical skills with ability to multitask and meet tight deadlines.
Desirable:
• Experience in research or scientific institutions, preferably in health, biomedical sciences, or higher education sectors.
• Familiarity with donor landscape in Africa (e.g., Gates Foundation, Wellcome Trust, EU, USAID, etc.).
• Professional training in corporate governance, fundraising, or project management.
5. Personal Attributes
• High integrity and discretion.
• Strategic thinker with operational agility.
• Excellent interpersonal and networking skills.
• Proactive, self-driven, and able to work independently and collaboratively.
6. Reporting and Working Arrangements
The Officer will report to the Chief of Staff/COO and work in close consultation with the CEO. The role will require regular interaction with technical units, the finance and administration department, and external partners.
7. Duration and Performance Evaluation
Initial contract of 12 months, renewable based on satisfactory performance and resource availability. Performance will be assessed based on:
− Delivery of key outputs (strategy, proposals, Board coordination).
− Timeliness and quality of deliverables.
− Effective support to CEO/COO office.
How to Apply
8. Application Instructions
Interested and qualified candidates should submit their applications, including a cover letter and detailed CV, to the Human Resource manager, AiBST, via email at gmudzingwa@aibst.edu.zw copying tsodzai@aibst.edu.zw on or before 26 November 2025. Only shortlisted candidates will be contacted.
