Job Description
Publication reference:
RO-ZWHRE-25-0235-ZWMBR-0032
Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.
We are a network for change, fighting inequality to end poverty and injustice. We want to build an equal and sustainable world that puts people and the planet at the centre. Today we support populations in extreme vulnerability, while tackling the root causes of inequalities to find long-term solutions. Because everyone deserves equal opportunities and rights to thrive, not just survive.
With Support from Global Affairs Canada (GAC), OXFAM is implementing an Integrated Emergency Response for EL Nino induced Drought in Mberengwa District, Zimbabwe, aimed at improving access to safe and clean water for communities and institutions affected by the 2024/2025 El Nino Induced water insecurity. The overall goal of the project is to enhance resilience to climate change and improve livelihoods through sustainable water supply using renewable energy sources. The project will benefit approximately 2780 households (total reach 13900 people, with Women 4337; Men 4003; Girls 2891; boys 2669) by providing reliable access to clean water for domestic use and livestock.
Oxfam therefore invites bids from reputable and qualified contractors for the construction of a solar-powered piped water scheme including, pump installation, solar power system, water reticulation, storage infrastructure, group handwashing facilities and cattle troughs.
Duties and Responsibilities
In the interests of transparency and equal treatment and without being able to modify their tenders, suppliers may be required, at the sole written request of the evaluation committee, to provide clarifications within 48 hours. These requests can only be for clarification purposes, not for the correction of major details.
Any attempt by a supplier to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence Oxfam in its decision concerning the award of the contract will result in the immediate rejection of his tender.
1. Administrative criteria (25%)
Criteria which suppliers must meet to progress to the next round of evaluation. If these criteria are either classed as ‘pass’ or ‘fail’ or evaluated using a score. Oxfam reserves the right to exclude any bidders who do not meet the administrative requirements from the next round of evaluation.
2. Technical and sustainable criteria (55%)
Criteria used to evaluate the bidder’s capability, skill and experience in relation to the requirements and the quality of their offer. Additionally, Oxfam looks at the impact a supplier has on the environment, local economy and community, whether they align with Oxfam values, such as gender equity, diversity, health, safety and other ethical aspects. Bids will be evaluated against the same pre-agreed criteria.
3. Financial criteria (20%)
Criteria used to evaluate the financial competitiveness of a bid. Bids will be evaluated against the same pre-agreed criteria.
In the interests of transparency and equal treatment and without being able to modify their tenders, suppliers may be required, at the sole written request of the evaluation committee, to provide clarifications within 48 hours. These requests can only be for clarification purposes, not for the correction of major details.
Any attempt by a supplier to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence Oxfam in its decision concerning the award of the contract will result in the immediate rejection of his tender.
1.3.3 Tender validity
Suppliers’ response shall remain valid for a period of 3 calendar months after the deadline for receipt of tenders.
1.3.4 Submission format
In submitting a tender, the supplier accepts in full and without restriction the special and general conditions governing this contract as the sole basis of this tendering procedure, whatever their own conditions of sale may be.
Suppliers are expected to examine carefully and comply with all instructions, forms, provisions and specifications contained in this tender dossier.
Failure to submit a tender containing all the required information and documentation within the deadline specified will lead to the rejection of the tender.
Language: All documents shall be submitted in English
Qualifications and Experience
The Supplier should provide the following administrative documents:
▪ APPENDIX D - International Supplier Questionnaire
▪ Supplier Copies of company registration documents, certificate, status Copy of insurance policy (legal liability at a minimum).
▪ A copy of the audited (if available) financial statements for last two years (balance sheet and income statement).
▪ Any accreditation or quality control documents (i.e. ISO 9002)
▪ A letter of the supplier’s bank to guarantee the supplier’s solvency
▪ Data on business activity volume and capacity to deliver the product/service requirements (Reputation and business practices).
▪ A chart showing the management structure of the company or curriculum vitae (or brief summary of professional background) of the relevant employees providing specific services
▪ Declaration of no litigation for the past five years issued by solicitor
▪ A list of resources available: number of technical or support staff, asset, infrastructure
▪ Three satisfactory references of customers for whom the same type of services were provided; Oxfam reserves the right to contact these references, without notifying the Supplier.
▪ List of customers in the last 18 months. Ideally NGOs and of a similar size to Oxfam
3.2 Technical proposal
The technical proposal describes the way in which the supplier intends to carry out the tasks as described in the specifications.
The technical proposal must include:
▪ A technical bid consisting of a detailed description of the goods/services offered
▪ Detailed activity schedule (timeline) for the proposed services/works
▪ Methodology of the consultancy
▪ Summary of organigram/skills/resources: team involved in the service
▪ Language spoken by the team involved in the service
▪ A list of relevant technical equipment owned by the supplier (machines, compressors, vehicles, etc…)
3.3 Financial proposal
The financial proposal must include:
▪ The APPENDIX E – Financial Proposal completed with a clear breakdown of costs related to goods/services requested. Any additional services that the supplier would be willing to provide Oxfam at no cost should be included in the APPENDIX E.
▪ All prices shall be expressed in USD indicating the VAT component. This is to allow for a fair comparison of prices, following the award of the contract; the working currency will be decided between Oxfam and the contracted party.
▪ The payment is based on the delivery of the of the goods/services. No advance payment will be made. Payments are made 30 days after the service and completion certificates and submission of invoices. Suppliers are requested to indicate in their financial offer if they do not agree with these terms.
