Admin and Procurement Assistant
Procurement, Purchasing And Supply Chain Management Jobs
- Friendship Bench
- Expires 03 Jul 2026
- Harare
- Full Time
Job Description
ADMIN AND PROCUREMENT ASSISTANT
Reports To: Administration and Procurement Officer Contract: Fixed-Term Contract Location: Harare About Friendship Bench Friendship Bench is an evidence-based mental health intervention developed in Zimbabwe to bridge the mental health treatment gap. We are committed to improving mental well-being and enhancing quality of life through innovative, community-based mental health solutions. Friendship Bench is seeking a highly organized, proactive, and detail-oriented individual to fill the position of Admin and Procurement Assistant.
Duties and Responsibilities
Duties and Responsibilities
•Procurement and Supply Chain Management
• Support procurement processes including preparation of procurement requests, sourcing quotations, and preparing purchase orders.
• Assist in the procurement of goods and services in line with organizational policies and donor requirements.
• Maintain and update the approved supplier database annually.
• Request and review proforma invoices before processing for approval.
• Follow up with suppliers to obtain outstanding tax invoices and receipts.
• Maintain procurement documentation including requisitions, purchase orders, goods received vouchers (GRVs), invoices, and contracts.
• Prepare GRVs and submit complete procurement documentation to Finance. Administrative Support
• Support the management of office supplies and equipment inventory.
• Maintain records and files related to asset management and office administration.
• Monitor stock levels and ensure timely replenishment of essential office supplies.
• Produce monthly stock reports and conduct regular stock reconciliations.
• Support the receipt and recording of project materials and organizational supplies.
• Conduct monthly and spot stock counts to ensure inventory accuracy. Logistics and Fleet Support
• Collect, review, and file vehicle log sheets monthly.
• Monitor vehicle servicing schedules and maintenance requirements.
• Maintain fuel consumption and vehicle maintenance trackers.
• Support the administration of drivers’ records, leave schedules, and overtime records.
• Assist in coordinating travel arrangements, accommodation, transportation, and logistics for field visits and organizational activities.
• Provide logistical support for meetings, workshops, events, and stakeholder visits.
Qualifications and Experience
Qualifications and Experience
1. Diploma in Administration, Procurement and Logistics, Supply Chain Management, Business Administration, or a related field.
2. Minimum of one (1) year experience in administration, procurement, logistics, or a similar role.
3. Experience working in an NGO or development sector environment will be an added advantage.
4. Knowledge of procurement procedures, inventory management, and administrative systems.
5. Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. Specialist Skills Required
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong record-keeping and documentation skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• High level of integrity, professionalism, and accountability.
• Positive attitude and willingness to learn.
How to Apply
Safeguarding and Equal Opportunity Statement Friendship Bench is an equal opportunity employer committed to promoting diversity, inclusion, and gender equity. We do not tolerate any form of harassment or discrimination and expect all employees to uphold our organizational values of empathy, integrity, commitment, respect, and accountability. Our recruitment and selection processes reflect our commitment to safeguarding children, vulnerable adults, and employees. Successful candidates will be expected to adhere to Friendship Bench safeguarding and protection policies. To Apply Candidates are asked to clearly demonstrate in their applications how they meet the requirements of the position. Please submit the following documents by email to admin1@friendshipbench.io
• Cover Letter explaining your interest in the position
• Curriculum Vitae
• Preferred Salary Expectations Please state “Admin and Procurement Assistant” in the subject line of your email application. Closing Date: 03 July 2026 Only shortlisted candidates will be contacted.
