Project Directors' executive assistant (1x Position) : Blueroom Care International

Job Summary

Blueroom Mental Health Services Africa is looking to forward hire an Executive Assistant to the Project Director, with exceptional administrative and clerical skills. The Executive Assistant is expected to multi-task and work well under pressure in a fast-paced environment.

To ensure success, the Executive Assistant should be organized, have superb research skills and must be an exceptional communicator, with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. The candidate is expected to possess incredible problem solving and office coordination skills, and exhibit excellent time management.

Duties and Responsibilities

Perform accurate research and analysis.
Coordinate arrangements, meetings and/or conferences as assigned.
Take dictation and write correspondence.
Compile, proofread and revise drafts of documents and reports.
Daily record keeping and filing of documents.
Prepare reports, presentations and correspondence accurately and swiftly.
Create and organize information, and generate reference tools for easy use.
Answer and screen telephone calls, and respond to emails, messages and other correspondence.
Operate and maintain office equipment.
Manage busy calendar, meeting coordination and travel arrangements.
Professionally greet and receive guests and clients.
Ensure efficient and effective administrative information and assistance.

Qualifications and Experience

Diploma/Higher National Diploma is secretarial studies
A Degree in Business Administration (will be an added advantage/desirable).
One to Two years of experience.
Methodical thinker with detailed research proficiencies.
Thorough understanding of clerical and secretarial principles.
Strong knowledge of databases and tracking systems.
Fantastic organizational skills and detail oriented.
Ability to work under pressure and meet deadlines.
Brilliant written and verbal communication skills.
Proficient in Microsoft Office, and business communication software.

How to Apply

Qualified, competent and willing candidates are requested to kindly send in their CV's and application letters via email, addressed to:

Human Resources, Administration and Operations Advisor

hr.blueroom@gmail.com

On or before the 19th of April, 2021.

21 - 25 year old young adults are strongly encouraged to apply.