Job Description
Cimas wishes to invite applications from suitably qualified & experienced individuals to fill the position of Team Lead - Administration that has arisen in the Group’s Shared Services Division.
Duties and Responsibilities
Consolidates business units annual requirements for buildings/properties maintenance, renovations, printing and office consumables etc.
Develops and updates the Administration Business Plan and the way forward for each business unit with the divisional Finance Managers, further, devolves the Annual Plan into monthly and quarterly plans
Prepares an annual schedule to visit each region checking on the condition of properties and other assets and submits to the G.M Procurement & Facilities for approval
Drafts Estates & Assets Management Policies and submits to the G.M Procurement & Facilities
Manages and reviews the performance of Property Managers
Reviews insurance cover terms and conditions then makes recommendations for approval to the G.M Procurement & Facilities
Negotiates lease agreement terms & conditions
Submits repairs and maintenance costs for authorisation & approval to the Group Finance Manager
Monitors scheduled maintenance of offices, group properties, parking areas and grounds monthly and quarterly across the country
Manages company assets, office equipment & equipment movements
Acts as the Secretary of the Group Property Committee in line with the Property Committee Constitution
Ensures proper maintenance of the fuel depot facilities and monitors compliance with regulatory requirements
Develops the Administration financial budget based on the input from line subordinates
Authorises and signs requisitions such as payments, time sheets & leave applications
Qualifications and Experience
A relevant Business Degree preferably in Business Administration, Property Administration, Finance, or the equivalent.
Post Qualification in Real Estate, Asset & Property Management and added advantage.
Property Management, Business Administration experience in a similar environment spanning a period of 6-8 years.
An ability to manage and develop staff as well as plan and organise in line with job requirements.
Ability to analyse and solve work related problems to achieve the correct outcomes
