TENDER FOR THE FIX AND SUPPLY OF SOLAR UPGRADE / INSTALLATION INCLUDING ZESA INTERGRATIONG AT 7 COMMUNITY POSTS IN HARARE
Ngo & Social Services Jobs
- Zimbabwe Association of Churc…
- Expires 12 Aug 2022
- Bulawayo
- Internship
Job Description
Zimbabwe Association of Church Related Hospitals (ZACH)
Request for Proposal (RFP) of Bidders for the fix and supply of solar system upgrades including integrating the solar system with ZESA at 7 community posts around Harare
Tender number 1/2022 /Solar Installation
Duties and Responsibilities
04.08.2022
1. Background
Zimbabwe Association of Church Related Hospitals (hereafter referred to as ZACH is supporting 7 Health Community Posts in Harare with the main objective of scaling up HIV case finding for men, adolescents, and children. To achieve this, ZACH conducts routine daily, weekly, monthly, quarterly, semi-annual and annual data collection and analysis. IMPILO is the electronic health record (EHR) system being used by the Health Community Posts for routine data collection. The Impilo system requires 100% server uptime during working hours and for that reason a reliable, properly functioning and uninterrupted source of power is needed.
The specific facilities are at Mbare Methodist Church, Mbare Presbyterian Church, Siyaso, Gazaland Shopping Centre, Glen View, Mbudzi and at Kaguvi Street.
2. Bid information
ZACH invites bids from eligible bidders to participate in the Request for Proposal (RFP) of Bidders for the Supply and Fitting, Testing and Commissioning including warranty, Operation & Maintenance of Solar Systems to support Electronic Records Systems (eHR) at 7 community posts in Harare.
3. Submission of bids
Bidders should submit their bid proposals/applications along with all supporting documents complete in all aspects on or before 11.08.22 up to 16:30 Hrs through email. The email address is procurement@zach.org.zw and hard copies shall be submitted by 12.08.2022 till 15:00 hrs at the office of “ZACH” in the prescribed format. The Bidder must mark the envelope with the Bidder’s Name and Address and the Procurement Reference Number. The minimum period that the Bidder’s bid must remain valid is 30days from the deadline for the submission of bids.
You are requested to bid for the items specified in the Statement of Requirements below on your company letter head and the following to be included
Certified copies of the following documents
- Certificate of incorporation
- CR 14
- Valid tax clearance certificate
- Company profile
- Reference letters from 3 customers you have worked with in the last 3 months
4. Assessment visits
Bidders are allowed to undertake assessments visits to the 7 facilities on Wednesday 10.08.2022 between 1000hrs and 1500hrs
Bidders can use the contacts below to get directions to the Community Posts for the purposes of conducting site visits:
Community Post Contact Person Phone Number
Mbare Methodist T. Chongoveza 0774060398
Mbare Presbyterian S. Ngwenya 0772340157
Mbare Siyaso N. Mushaninga 0773719595
Mbudzi E. Chiponda 0773690957
Gazaland E. Gondo 0772729094
Glenview
Kaguvi Street P. Mkahanana
S. Mungate 0772628991
0773360925
5. Bid Information sheet/ Statement of requirements
ITEM QTY Unit price Total price
3KV 24V Inverter 7
Lithium Batteries 14
390W Solar Panels 14
Integration with ZESA 7
Labour Charge
Any other materials required (specify)
TOTAL COST
Note 1: The description or quantity must indicate the unit of measure where relevant.
Note 2: Unit and total prices must include delivery to the destination stated in Part 1.
Note 3: Include any additional costs, such as delivery, installation, or commissioning.
Note 4: The prices should be in USD and should clearly show VAT
Note 5: The price to be quoted must be the total price of the bid, excluding
any discounts offered.
Note 6: The bidder should confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision, variation, or adjustment.
Note 7: Bidders should indicate the brand of all their products including country of origin
Note 8: Guarantee and warranty should be clearly documented on the submission
Note 9: Payment will be made (to a local NOSTRO account) upon completion of work and
completion of work letter signed by both parties
6. Evaluation criteria and delivery
Three evaluation variables (Compliance to specifications, bid price and delivery time) will be used. The bidder should indicate the lead time from receipt of order and contract signing to completion of the work.
Qualifications and Experience
6. Evaluation criteria and delivery
Three evaluation variables (Compliance to specifications, bid price and delivery time) will be used. The bidder should indicate the lead time from receipt of order and contract signing to completion of the work.
How to Apply
Bidders should submit their bid proposals/applications along with all supporting documents complete in all aspects on or before 11.08.22 up to 16:30 Hrs through email. The email address is procurement@zach.org.zw and hard copies shall be submitted by 12.08.2022 till 15:00 hrs at the office of “ZACH” in the prescribed format. The Bidder must mark the envelope with the Bidder’s Name and Address and the Procurement Reference Number. The minimum period that the Bidder’s bid must remain valid is 30days from the deadline for the submission of bids.
You are requested to bid for the items specified in the Statement of Requirements below on your company letter head and the following to be included
Certified copies of the following documents
- Certificate of incorporation
- CR 14
- Valid tax clearance certificate
- Company profile
- Reference letters from 3 customers you have worked with in the last 3 months
