Lupane State University


Admin & Office Jobs

Job Description

Applications are invited from suitably qualified and experienced persons to fill the post of Registrar that has arisen at the University. This is an Executive fixed-term and performance-based contract position.

Job Summary
Reporting to the Vice-Chancellor, the Registrar will be responsible for the administration and management of the University’s academic and non-academic support services. She/he is primarily responsible for
ensuring the proper functioning and running of the University’s administrative processes in the delivery of
the University Strategy as provided for in the Lupane State University Act [Chapter 25:25] and actualisation of the heritage-based Education 5.0 philosophy.

Duties and Responsibilities

Duties And Responsibilities
 Serve in an advisory role, in respect of the whole range of the University’s activities, to the ViceChancellor, Chairperson of Council, Chairpersons of University Committees and other Senior Officers.
 Serve as Secretary to the University Council and its Executive Committee and oversee the general administration of Council activities.
 Control and be the custodian of the University Seal.
 Ensure effective operation and management of the Academic Affairs, Human Resources, Central Services, Accommodation and Catering Services, Legal Affairs, Centre for Continuing Education andFaculty Administration Sections by establishing policies and managing their implementation, by exception, through second tier administrative officers.
 Attend to legal matters of the University.
 Represent the University and lead the negotiations and liaison with Government Ministries and external aid and other organisations and stakeholders.
 Lead negotiations with Employee Associations with regard to salary and conditions of services and other pertinent matters.
 Negotiate with the generality of students and, in particular, the elected officers of the Student Executive Council (SEC).
 Be involved in the preparation and submission of project proposals for new developments.
 Administer the whole range of University staff development programmes including, and in particular, the administrative staff development programme

Qualifications and Experience

The ideal candidate must be a holder of a Masters’ degree in Business/Public Administration or its equivalent and a related Bachelor’s degree.
 An earned PhD or equivalent will be an added advantage.
 Have at least ten (10) years relevant work experience in a higher education institution or research institution, of which five (5) years must be at senior management level or equivalent level.
 Have knowledge and understanding of both the administrative and academic business of the University.
 Be self-motivated, dedicated and highly reliable and responsible, a team player, have good human relations skills, strong moral character, and integrity to handle confidential records in compliance with institutional policies.
 A demonstrable ability to communicate readily and effectively at all levels with a wide variety of stakeholders of different backgrounds, ages, beliefs, both within the University and outside.
 Ability to collaborate effectively with all university departments and cross functional teams.
 Relevant practical experience with Information Communication Technologies (ICTs) and their application in administrative and management systems.

How to Apply

Conditions of Service
Generous Medical Aid, Leave and Pension Benefits are offered. The information on salary and other
benefits will be made available to the short-listed candidates.

All applications will be treated in strictest confidence. Interested candidates should submit the following: application letter, certified copies of educational certificates, National ID, Birth Certificate and Curriculum Vitae giving full personal particulars including full name, place and date of birth, qualifications, previous employment experience, present salary, date of availability, telephone number, email address, names and addresses of three referees including email addresses to:
The Chairperson of Council
c/o of the Vice-Chancellor
Lupane State University
P O Box 170
Email Address: in a single continuous PDF file clearly indicating the position being applied for in the subject line. The closing date for the receipt of applications is Friday, 3 February 2023. Only shortlisted candidates will be contacted.